added functionality to archive clients

common.php

@@ -309,25 +309,40 @@ function require_valid_token_web(): array {
  * Returns [string $clause, array $params].
  * $clientAlias is the table alias or name that has a coachID column (e.g. 'client').
  */
-function rbac_client_filter(array $tokenRecord, string $clientAlias = 'client'): array {
+/**
+ * @param string $archiveMode active — non-archived only (default); archived — archived only; all — no archive filter
+ */
+function rbac_client_filter(
+    array $tokenRecord,
+    string $clientAlias = 'client',
+    string $archiveMode = 'active'
+): array {
     $role     = $tokenRecord['role'] ?? '';
     $entityID = $tokenRecord['entityID'] ?? '';
     switch ($role) {
         case 'admin':
-            return ['1=1', []];
+            $clause = '1=1';
+            $params = [];
+            break;
         case 'supervisor':
-            return [
+            $clause = "$clientAlias.coachID IN (SELECT coachID FROM coach WHERE supervisorID = :rbac_eid)";
-                "$clientAlias.coachID IN (SELECT coachID FROM coach WHERE supervisorID = :rbac_eid)",
+            $params = [':rbac_eid' => $entityID];
-                [':rbac_eid' => $entityID]
+            break;
-            ];
         case 'coach':
-            return [
+            $clause = "$clientAlias.coachID = :rbac_eid";
-                "$clientAlias.coachID = :rbac_eid",
+            $params = [':rbac_eid' => $entityID];
-                [':rbac_eid' => $entityID]
+            break;
-            ];
         default:
             return ['0=1', []];
     }
+
+    $archiveClause = match ($archiveMode) {
+        'archived' => "COALESCE($clientAlias.archived, 0) = 1",
+        'all'      => '1=1',
+        default    => "COALESCE($clientAlias.archived, 0) = 0",
+    };
+
+    return ["($clause) AND ($archiveClause)", $params];
 }
 
 // --- Translations: German (de) is the canonical source language ---

db_init.php

@@ -13,7 +13,7 @@ if (defined('QDB_TEST_UPLOADS')) {
     define('QDB_LOCK', QDB_UPLOADS_DIR . '/.qdb_lock');
 }
 define('QDB_SCHEMA', __DIR__ . '/schema.sql');
-define('QDB_VERSION', 10);
+define('QDB_VERSION', 11);
 
 function qdb_table_exists(PDO $pdo, string $table): bool {
     $stmt = $pdo->prepare(
@@ -44,6 +44,17 @@ function qdb_apply_migrations(PDO $pdo, string $schemaSql): bool {
         $changed = true;
     }
 
+    if (qdb_table_exists($pdo, 'client')) {
+        if (!qdb_column_exists($pdo, 'client', 'archived')) {
+            $pdo->exec('ALTER TABLE client ADD COLUMN archived INTEGER NOT NULL DEFAULT 0');
+            $changed = true;
+        }
+        if (!qdb_column_exists($pdo, 'client', 'archivedAt')) {
+            $pdo->exec('ALTER TABLE client ADD COLUMN archivedAt INTEGER NOT NULL DEFAULT 0');
+            $changed = true;
+        }
+    }
+
     if (!qdb_table_exists($pdo, 'questionnaire_submission')) {
         $pdo->exec("
             CREATE TABLE questionnaire_submission (

handlers/app_questionnaires.php

@@ -382,7 +382,9 @@ if ($fetchScoringReview) {
         $clientCodes = [$clientCode];
     } else {
         $stmt = $pdo->prepare(
-            'SELECT clientCode FROM client WHERE coachID = :cid ORDER BY clientCode'
+            'SELECT clientCode FROM client
+             WHERE coachID = :cid AND COALESCE(archived, 0) = 0
+             ORDER BY clientCode'
         );
         $stmt->execute([':cid' => $coachID]);
         $clientCodes = $stmt->fetchAll(PDO::FETCH_COLUMN);
@@ -435,7 +437,7 @@ if ($fetchClients) {
     $stmt = $pdo->prepare("
         SELECT clientCode
         FROM client
-        WHERE coachID = :cid
+        WHERE coachID = :cid AND COALESCE(archived, 0) = 0
         ORDER BY clientCode
     ");
     $stmt->execute([':cid' => $coachID]);

handlers/auth.php

@@ -47,7 +47,9 @@ case 'auth/login':
         $assignedClients = [];
         if (($user['role'] ?? '') === 'coach' && ($user['entityID'] ?? '') !== '') {
             $cStmt = $pdo->prepare(
-                "SELECT clientCode FROM client WHERE coachID = :cid ORDER BY clientCode"
+                "SELECT clientCode FROM client
+                 WHERE coachID = :cid AND COALESCE(archived, 0) = 0
+                 ORDER BY clientCode"
             );
             $cStmt->execute([':cid' => $user['entityID']]);
             $assignedClients = array_map(

handlers/clients.php

@@ -19,9 +19,14 @@ case 'GET':
             json_success($detail);
         }
 
-        [$clause, $params] = rbac_client_filter($tokenRec, 'cl');
+        $archiveFilter = trim((string)($_GET['archiveFilter'] ?? 'active'));
+        if (!in_array($archiveFilter, ['active', 'archived', 'all'], true)) {
+            $archiveFilter = 'active';
+        }
+        [$clause, $params] = rbac_client_filter($tokenRec, 'cl', $archiveFilter);
         $stmt = $pdo->prepare(
-            "SELECT cl.clientCode, cl.coachID, co.username AS coachUsername,
+            "SELECT cl.clientCode, cl.coachID, cl.archived, cl.archivedAt,
+                    co.username AS coachUsername,
                     CASE WHEN EXISTS (
                         SELECT 1 FROM completed_questionnaire cq WHERE cq.clientCode = cl.clientCode
                     ) OR EXISTS (
@@ -30,7 +35,7 @@ case 'GET':
              FROM client cl
              LEFT JOIN coach co ON co.coachID = cl.coachID
              WHERE $clause
-             ORDER BY hasResponseData DESC, cl.clientCode ASC"
+             ORDER BY cl.archived ASC, hasResponseData DESC, cl.clientCode ASC"
         );
         foreach ($params as $k => $v) $stmt->bindValue($k, $v);
         $stmt->execute();
@@ -88,8 +93,9 @@ case 'POST':
             json_error('DUPLICATE', 'Client code already exists', 409);
         }
 
-        $pdo->prepare("INSERT INTO client (clientCode, coachID) VALUES (:cc, :cid)")
+        $pdo->prepare(
-            ->execute([':cc' => $clientCode, ':cid' => $coachID]);
+            "INSERT INTO client (clientCode, coachID, archived, archivedAt) VALUES (:cc, :cid, 0, 0)"
+        )->execute([':cc' => $clientCode, ':cid' => $coachID]);
 
         qdb_save($tmpDb, $lockFp);
         json_success(['clientCode' => $clientCode, 'coachID' => $coachID]);
@@ -153,6 +159,44 @@ case 'PUT':
     }
     break;
 
+case 'PATCH':
+    $body       = read_json_body();
+    $clientCode = trim((string)($body['clientCode'] ?? ''));
+    if ($clientCode === '' || !array_key_exists('archived', $body)) {
+        json_error('MISSING_FIELDS', 'clientCode and archived are required', 400);
+    }
+    $archived = !empty($body['archived']) ? 1 : 0;
+
+    try {
+        [$pdo, $tmpDb, $lockFp] = qdb_open_write_or_fail();
+
+        [$clause, $params] = rbac_client_filter($tokenRec, 'cl', 'all');
+        $chk = $pdo->prepare(
+            "SELECT clientCode, archived FROM client cl WHERE cl.clientCode = :cc AND ($clause)"
+        );
+        $chk->execute(array_merge([':cc' => $clientCode], $params));
+        $row = $chk->fetch(PDO::FETCH_ASSOC);
+        if (!$row) {
+            qdb_discard($tmpDb, $lockFp);
+            json_error('NOT_FOUND', 'Client not found or not authorized', 404);
+        }
+
+        $archivedAt = $archived ? time() : 0;
+        $pdo->prepare(
+            'UPDATE client SET archived = :a, archivedAt = :at WHERE clientCode = :cc'
+        )->execute([':a' => $archived, ':at' => $archivedAt, ':cc' => $clientCode]);
+
+        qdb_save($tmpDb, $lockFp);
+        json_success([
+            'clientCode' => $clientCode,
+            'archived'   => $archived,
+            'archivedAt' => $archivedAt,
+        ]);
+    } catch (Throwable $e) {
+        qdb_handler_fail($e, 'clients', $pdo ?? null, $tmpDb ?? null, $lockFp ?? null);
+    }
+    break;
+
 case 'DELETE':
     $body       = read_json_body();
     $clientCode = trim($body['clientCode'] ?? '');

lib/analytics.php

@@ -214,7 +214,16 @@ function qdb_analytics_stale_clients(PDO $pdo, array $tokenRec): array {
 
     $out = [];
     foreach ($rows as $r) {
-        $lastAt = $r['lastActivityAt'] !== null ? (int)$r['lastActivityAt'] : null;
+        $completedTs = $r['lastCompletedAt'] ? (int)$r['lastCompletedAt'] : null;
+        $uploadTs    = $r['lastActivityAt'] !== null ? (int)$r['lastActivityAt'] : null;
+        $lastAt      = null;
+        if ($completedTs !== null && $uploadTs !== null) {
+            $lastAt = max($completedTs, $uploadTs);
+        } elseif ($completedTs !== null) {
+            $lastAt = $completedTs;
+        } else {
+            $lastAt = $uploadTs;
+        }
         $daysSince = $lastAt !== null
             ? (int)floor(($now - $lastAt) / 86400)
             : null;
@@ -223,9 +232,7 @@ function qdb_analytics_stale_clients(PDO $pdo, array $tokenRec): array {
             'coachUsername'         => $r['coachUsername'] ?? $r['coachID'],
             'lastQuestionnaireID'   => $r['lastQuestionnaireID'],
             'lastQuestionnaireName' => $r['lastQuestionnaireName'] ?? $r['lastQuestionnaireID'],
-            'lastCompletedAt'       => $r['lastCompletedAt']
+            'lastCompletedAt'       => $completedTs ? date('Y-m-d H:i', $completedTs) : '',
-                ? date('Y-m-d H:i', (int)$r['lastCompletedAt']) : '',
-            'lastActivityAt'        => $lastAt ? date('Y-m-d H:i', $lastAt) : '',
             'daysSinceLastActivity' => $daysSince,
             'note'                  => $r['followupNote'] ?? '',
         ];
@@ -280,7 +287,8 @@ function qdb_coach_activity_list(PDO $pdo, array $tokenRec): array {
     $sql = "
         SELECT co.coachID, co.username,
                sv.username AS supervisorUsername,
-               (SELECT COUNT(*) FROM client c WHERE c.coachID = co.coachID) AS clientCount,
+               (SELECT COUNT(*) FROM client c
+                WHERE c.coachID = co.coachID AND COALESCE(c.archived, 0) = 0) AS clientCount,
                (SELECT COUNT(*) FROM questionnaire_submission qs
                 INNER JOIN client c ON c.clientCode = qs.clientCode
                 WHERE c.coachID = co.coachID) AS totalSubmissions,

lib/app_answers.php

@@ -290,7 +290,9 @@ function qdb_export_app_bulk_answers_for_coach(PDO $pdo, array $tokenRec): array
         return [];
     }
     $stmt = $pdo->prepare(
-        'SELECT clientCode FROM client WHERE coachID = :cid ORDER BY clientCode'
+        'SELECT clientCode FROM client
+         WHERE coachID = :cid AND COALESCE(archived, 0) = 0
+         ORDER BY clientCode'
     );
     $stmt->execute([':cid' => $coachID]);
     $out = [];

lib/submissions.php

@@ -614,9 +614,9 @@ function qdb_client_detail(PDO $pdo, array $tokenRec, string $clientCode): array
         json_error('INVALID_FIELD', 'clientCode is required', 400);
     }
 
-    [$rbacClause, $rbacParams] = rbac_client_filter($tokenRec, 'cl');
+    [$rbacClause, $rbacParams] = rbac_client_filter($tokenRec, 'cl', 'all');
     $stmt = $pdo->prepare(
-        "SELECT cl.clientCode, cl.coachID,
+        "SELECT cl.clientCode, cl.coachID, cl.archived, cl.archivedAt,
                 co.username AS coachUsername,
                 sv.username AS supervisorUsername
          FROM client cl

schema.sql

@@ -32,6 +32,8 @@ CREATE TABLE IF NOT EXISTS coach (
 CREATE TABLE IF NOT EXISTS client (
     clientCode TEXT NOT NULL PRIMARY KEY,
     coachID    TEXT NOT NULL,
+    archived   INTEGER NOT NULL DEFAULT 0,
+    archivedAt INTEGER NOT NULL DEFAULT 0,
     FOREIGN KEY(coachID) REFERENCES coach(coachID)
 );
 

tests/Integration/ClientsLifecycleTest.php

@@ -41,6 +41,56 @@ final class ClientsLifecycleTest extends QdbTestCase
         $this->assertSame($code, $res['data']['clientCode']);
     }
 
+    public function testArchiveHidesClientFromListsAndFollowUp(): void
+    {
+        $this->submitFixtureQuestionnaire();
+        $token = $this->api()->loginWebAndGetToken(
+            DatabaseSeeder::ADMIN_USERNAME,
+            DatabaseSeeder::PASSWORD
+        )['token'];
+        $code = $this->fixture()->clientCode;
+
+        $archive = $this->api()->withToken($token, 'PATCH', 'clients', [
+            'clientCode' => $code,
+            'archived'   => true,
+        ]);
+        $this->assertApiOk($archive);
+        $this->assertSame(1, (int)($archive['data']['archived'] ?? 0));
+
+        $active = $this->api()->withToken($token, 'GET', 'clients');
+        $this->assertApiOk($active);
+        $activeCodes = array_column($active['data']['clients'], 'clientCode');
+        $this->assertNotContains($code, $activeCodes);
+
+        $archivedOnly = $this->api()->withToken($token, 'GET', 'clients', null, [
+            'archiveFilter' => 'archived',
+        ]);
+        $this->assertApiOk($archivedOnly);
+        $archivedCodes = array_column($archivedOnly['data']['clients'], 'clientCode');
+        $this->assertContains($code, $archivedCodes);
+
+        $assign = $this->api()->withToken($token, 'GET', 'assignments');
+        $this->assertApiOk($assign);
+        $assignCodes = array_column($assign['data']['clients'], 'clientCode');
+        $this->assertNotContains($code, $assignCodes);
+
+        $stale = $this->api()->withToken($token, 'GET', 'analytics', null, ['staleClients' => '1']);
+        $this->assertApiOk($stale);
+        $staleCodes = array_column($stale['data']['clients'], 'clientCode');
+        $this->assertNotContains($code, $staleCodes);
+
+        $restore = $this->api()->withToken($token, 'PATCH', 'clients', [
+            'clientCode' => $code,
+            'archived'   => false,
+        ]);
+        $this->assertApiOk($restore);
+        $this->assertSame(0, (int)($restore['data']['archived'] ?? 1));
+
+        $activeAgain = $this->api()->withToken($token, 'GET', 'clients');
+        $this->assertApiOk($activeAgain);
+        $this->assertContains($code, array_column($activeAgain['data']['clients'], 'clientCode'));
+    }
+
     public function testAdminDeletesClient(): void
     {
         $token = $this->api()->loginWebAndGetToken(

tests/Unit/RbacTest.php

@@ -11,8 +11,12 @@ final class RbacTest extends TestCase
     public function testAdminSeesAllClients(): void
     {
         [$clause, $params] = rbac_client_filter(['role' => 'admin', 'entityID' => 'a1'], 'cl');
-        $this->assertSame('1=1', $clause);
+        $this->assertStringContainsString('1=1', $clause);
+        $this->assertStringContainsString('archived', $clause);
         $this->assertSame([], $params);
+
+        [$allClause] = rbac_client_filter(['role' => 'admin', 'entityID' => 'a1'], 'cl', 'all');
+        $this->assertStringNotContainsString('archived', $allClause);
     }
 
     public function testSupervisorFilterBindsEntity(): void

website/css/style.css

@@ -2431,6 +2431,107 @@ body.modal-open {
     border-top: none;
     padding-top: 0;
 }
+.clients-list-filters {
+    flex-wrap: wrap;
+    align-items: center;
+    gap: 8px;
+}
+
+.clients-archive-filter {
+    flex: 0 0 auto;
+    min-width: 120px;
+}
+
+.client-actions-cell {
+    width: 1%;
+    white-space: nowrap;
+    vertical-align: middle;
+}
+
+.table-row-actions {
+    display: inline-flex;
+    align-items: stretch;
+    border: 1px solid var(--border);
+    border-radius: 8px;
+    overflow: hidden;
+    background: var(--surface-muted);
+}
+
+.table-row-actions .btn {
+    border: none;
+    border-radius: 0;
+    box-shadow: none;
+    margin: 0;
+    min-height: 30px;
+}
+
+.table-row-actions .btn:hover {
+    box-shadow: none;
+}
+
+.table-row-actions .btn + .btn {
+    border-left: 1px solid var(--border);
+}
+
+.table-row-actions .archive-client-btn,
+.table-row-actions .restore-client-btn {
+    background: var(--surface);
+    color: var(--text-secondary);
+}
+
+.table-row-actions .archive-client-btn:hover,
+.table-row-actions .restore-client-btn:hover {
+    background: var(--surface-hover);
+    color: var(--text);
+}
+
+.table-row-actions .delete-client-btn {
+    padding-left: 12px;
+    padding-right: 12px;
+}
+
+.followup-note-cell {
+    min-width: 200px;
+}
+
+.followup-note-cell .followup-note-input {
+    width: 100%;
+    margin-bottom: 8px;
+}
+
+.followup-note-actions {
+    display: flex;
+    flex-wrap: wrap;
+    gap: 8px;
+    align-items: center;
+    justify-content: space-between;
+}
+
+.followup-actions-cell {
+    width: 1%;
+    white-space: nowrap;
+    vertical-align: middle;
+}
+
+.client-row-archived td {
+    color: var(--text-secondary);
+}
+
+.client-archived-badge {
+    display: inline-block;
+    margin-left: 6px;
+    padding: 1px 7px;
+    border-radius: 999px;
+    font-size: 0.72rem;
+    font-weight: 600;
+    text-transform: uppercase;
+    letter-spacing: 0.03em;
+    color: var(--text-secondary);
+    background: var(--surface-raised);
+    border: 1px solid var(--border);
+    vertical-align: middle;
+}
+
 .client-detail-panel {
     padding: 12px 8px 8px 32px;
     background: var(--surface-muted);

website/js/client-archive.js

@@ -0,0 +1,43 @@
+import { apiPatch } from './api.js';
+import { showToast } from './app.js';
+
+export function isClientArchived(c) {
+    return Number(c.archived) === 1;
+}
+
+export async function confirmAndPatchClientArchive(clientCode, archived) {
+    const msg = archived
+        ? `Archive client "${clientCode}"? They will be hidden from assignments, follow-up, and the mobile app. You can restore them later from the Clients page.`
+        : `Restore client "${clientCode}" to active lists?`;
+    if (!confirm(msg)) return false;
+
+    try {
+        await apiPatch('clients.php', { clientCode, archived });
+        showToast(
+            archived ? `Client "${clientCode}" archived` : `Client "${clientCode}" restored`,
+            'success'
+        );
+        return true;
+    } catch (e) {
+        showToast(e.message, 'error');
+        return false;
+    }
+}
+
+/**
+ * @param {object} opts
+ * @param {string} opts.clientCode Escaped client code for data-code attributes
+ * @param {boolean} opts.archived
+ * @param {boolean} [opts.showDelete]
+ * @param {string} [opts.rawCode] Unescaped code for button labels (optional)
+ */
+export function clientTableActionsHTML({ clientCode, archived, showDelete = false }) {
+    const archiveBtn = archived
+        ? `<button type="button" class="btn btn-sm restore-client-btn" data-code="${clientCode}" title="Restore to active lists">Restore</button>`
+        : `<button type="button" class="btn btn-sm archive-client-btn" data-code="${clientCode}" title="Mark as finished and hide from lists">Archive</button>`;
+    const deleteBtn = showDelete
+        ? `<button type="button" class="btn btn-sm btn-danger delete-client-btn" data-code="${clientCode}" title="Permanently delete client and all data">Delete</button>`
+        : '';
+
+    return `<div class="table-row-actions" role="group" aria-label="Client actions">${archiveBtn}${deleteBtn}</div>`;
+}

website/js/pages/clients.js

@@ -1,12 +1,19 @@
 import { apiGet, apiPost, apiPut, apiDelete } from '../api.js';
 import { pageHeaderHTML, showToast } from '../app.js';
+import {
+    isClientArchived,
+    confirmAndPatchClientArchive,
+    clientTableActionsHTML,
+} from '../client-archive.js';
 
 const PAGE_SIZE = 50;
+const ARCHIVE_FILTER_KEY = 'clientsArchiveFilter';
 
 let clientsList = [];
 let coachesList = [];
 let scoringProfileCatalog = [];
 let filterSearch = '';
+let archiveFilter = localStorage.getItem(ARCHIVE_FILTER_KEY) || 'active';
 let page = 0;
 let expandedClientCode = null;
 let expandedQnKey = null;
@@ -36,8 +43,11 @@ export async function clientsPage() {
 
 async function loadClients() {
     try {
+        const archiveQuery = archiveFilter !== 'active'
+            ? `?archiveFilter=${encodeURIComponent(archiveFilter)}`
+            : '';
         const [clientsData, assignData] = await Promise.all([
-            apiGet('clients.php'),
+            apiGet(`clients.php${archiveQuery}`),
             apiGet('assignments.php'),
         ]);
         clientsList = clientsData.clients || [];
@@ -55,13 +65,23 @@ function renderClients() {
     const container = document.getElementById('clientsContent');
 
     if (!clientsList.length) {
+        const emptyMsg = archiveFilter === 'archived'
+            ? '<h3>No archived clients</h3><p>Archived clients are hidden from assignments and follow-up.</p>'
+            : archiveFilter === 'all'
+                ? '<h3>No clients found</h3><p>Create the first client above.</p>'
+                : '<h3>No active clients</h3><p>Create a client above or switch the filter to view archived clients.</p>';
         container.innerHTML = `
             <div class="card">
-                <div class="empty-state">
+                <div class="filter-bar clients-list-filters">
-                    <h3>No clients found</h3>
+                    ${archiveFilterSelectHTML()}
-                    <p>Create the first client above.</p>
+                    <input type="search" id="clientListSearch" class="filter-search" placeholder="Search client or counselor…" value="${esc(filterSearch)}">
                 </div>
+                <div class="empty-state">${emptyMsg}</div>
             </div>`;
+        bindArchiveFilterControl();
+        document.getElementById('clientListSearch')?.addEventListener('input', (e) => {
+            filterSearch = e.target.value.trim();
+        });
         return;
     }
 
@@ -70,7 +90,8 @@ function renderClients() {
 
     container.innerHTML = `
         <div class="card">
-            <div class="filter-bar">
+            <div class="filter-bar clients-list-filters">
+                ${archiveFilterSelectHTML()}
                 <input type="search" id="clientListSearch" class="filter-search" placeholder="Search client or counselor…" value="${esc(filterSearch)}">
                 <span class="data-toolbar-hint" id="clientListCount"></span>
             </div>
@@ -94,6 +115,7 @@ function renderClients() {
             <div class="pagination-bar" id="clientsPagination"></div>
         </div>`;
 
+    bindArchiveFilterControl();
     document.getElementById('clientListSearch').addEventListener('input', (e) => {
         filterSearch = e.target.value.trim();
         page = 0;
@@ -104,6 +126,31 @@ function renderClients() {
     renderClientTableBody();
 }
 
+function archiveFilterSelectHTML() {
+    return `
+        <select id="clientArchiveFilter" class="clients-archive-filter" aria-label="Client status filter">
+            <option value="active" ${archiveFilter === 'active' ? 'selected' : ''}>Active</option>
+            <option value="archived" ${archiveFilter === 'archived' ? 'selected' : ''}>Archived</option>
+            <option value="all" ${archiveFilter === 'all' ? 'selected' : ''}>All</option>
+        </select>`;
+}
+
+function bindArchiveFilterControl() {
+    const sel = document.getElementById('clientArchiveFilter');
+    if (!sel) return;
+    sel.addEventListener('change', async (e) => {
+        archiveFilter = e.target.value;
+        localStorage.setItem(ARCHIVE_FILTER_KEY, archiveFilter);
+        page = 0;
+        expandedClientCode = null;
+        expandedQnKey = null;
+        expandedVersionKey = null;
+        detailByClient = {};
+        document.getElementById('clientsContent').innerHTML = '<div class="spinner"></div>';
+        await loadClients();
+    });
+}
+
 function getFilteredClientsList() {
     let list = clientsList;
     if (filterSearch) {
@@ -149,6 +196,12 @@ function renderClientTableBody() {
         body.querySelectorAll('.delete-client-btn').forEach(btn => {
             btn.addEventListener('click', () => deleteClient(btn.dataset.code));
         });
+        body.querySelectorAll('.archive-client-btn').forEach(btn => {
+            btn.addEventListener('click', () => setClientArchived(btn.dataset.code, true));
+        });
+        body.querySelectorAll('.restore-client-btn').forEach(btn => {
+            btn.addEventListener('click', () => setClientArchived(btn.dataset.code, false));
+        });
         bindCoachBandPickerEvents(body);
     }
 
@@ -652,10 +705,18 @@ function clientHasResponseData(c) {
     return Number(c.hasResponseData) === 1;
 }
 
+function clientArchivedLabel(c) {
+    if (!isClientArchived(c) || !c.archivedAt) return '';
+    const d = new Date(Number(c.archivedAt) * 1000);
+    const when = Number.isNaN(d.getTime()) ? '' : d.toLocaleDateString();
+    return when ? ` <span class="client-archived-badge" title="Archived ${esc(when)}">Archived</span>` : '';
+}
+
 function clientRowHTML(c) {
     const coach = c.coachUsername
         ? `<strong>${esc(c.coachUsername)}</strong>`
         : `<span style="color:var(--text-secondary);font-style:italic">Unassigned</span>`;
+    const archived = isClientArchived(c);
     const canExpand = clientHasResponseData(c);
     const expanded = canExpand && expandedClientCode === c.clientCode;
     const expandControl = canExpand
@@ -665,17 +726,20 @@ function clientRowHTML(c) {
         ? `<td class="client-profile-dots-cell">${profileDotsHTML(c.scoringProfiles || [], c.clientCode)}</td>`
         : '';
     const colCount = scoringProfileCatalog.length > 0 ? 4 : 3;
+    const actions = clientTableActionsHTML({
+        clientCode: esc(c.clientCode),
+        archived,
+        showDelete: true,
+    });
 
     return `
-        <tr>
+        <tr class="${archived ? 'client-row-archived' : ''}">
             <td>
-                ${expandControl}<strong>${esc(c.clientCode)}</strong>
+                ${expandControl}<strong>${esc(c.clientCode)}</strong>${clientArchivedLabel(c)}
             </td>
             <td>${coach}</td>
             ${profileCol}
-            <td>
+            <td class="client-actions-cell">${actions}</td>
-                <button class="btn btn-sm btn-danger delete-client-btn" data-code="${esc(c.clientCode)}">Delete</button>
-            </td>
         </tr>
         ${expanded ? `
         <tr class="client-detail-row">
@@ -728,6 +792,30 @@ function toggleVersion(clientCode, questionnaireID, submissionID) {
     renderClientTableBody();
 }
 
+async function setClientArchived(clientCode, archived) {
+    const ok = await confirmAndPatchClientArchive(clientCode, archived);
+    if (!ok) return;
+
+    if (archived && archiveFilter === 'active') {
+        clientsList = clientsList.filter(c => c.clientCode !== clientCode);
+    } else if (!archived && archiveFilter === 'archived') {
+        clientsList = clientsList.filter(c => c.clientCode !== clientCode);
+    } else {
+        const row = clientsList.find(c => c.clientCode === clientCode);
+        if (row) {
+            row.archived = archived ? 1 : 0;
+            row.archivedAt = archived ? Math.floor(Date.now() / 1000) : 0;
+        }
+    }
+    if (expandedClientCode === clientCode && archived) {
+        expandedClientCode = null;
+        expandedQnKey = null;
+        expandedVersionKey = null;
+    }
+    if (!clientsList.length) renderClients();
+    else renderClientTableBody();
+}
+
 async function deleteClient(clientCode) {
     if (!confirm(`Delete client "${clientCode}"? This will also remove all their answers and results. This cannot be undone.`)) return;
     try {

website/js/pages/insights.js

@@ -1,5 +1,6 @@
 import { apiGet, apiPut } from '../api.js';
 import { pageHeaderHTML, showToast } from '../app.js';
+import { clientTableActionsHTML, confirmAndPatchClientArchive } from '../client-archive.js';
 
 let overview = null;
 let staleClients = [];
@@ -159,7 +160,7 @@ function renderInsights() {
         <div class="card" style="margin-top:20px">
             <h3 style="margin:0 0 8px">Needs follow-up</h3>
             <p class="data-toolbar-hint" style="margin:0 0 12px">
-                Clients who completed at least one questionnaire, sorted by longest time since any upload activity.
+                Clients who completed at least one questionnaire, sorted by longest time since last activity.
             </p>
             <div class="filter-bar">
                 <input type="search" id="followupListSearch" class="filter-search"
@@ -170,8 +171,8 @@ function renderInsights() {
                 <table class="data-table">
                     <thead>
                         <tr>
-                            <th>Client</th><th>Counselor</th><th>Last completed</th><th>Last at</th>
+                            <th>Client</th><th>Counselor</th><th>Last questionnaire</th>
-                            <th>Last activity</th><th>Days idle</th><th>Note</th>
+                            <th>Completed at</th><th>Days idle</th><th>Note</th><th></th>
                         </tr>
                     </thead>
                     <tbody id="followupTableBody"></tbody>
@@ -196,7 +197,6 @@ function followupSearchText(c) {
         c.lastQuestionnaireID,
         c.note,
         c.lastCompletedAt,
-        c.lastActivityAt,
         c.daysSinceLastActivity != null ? String(c.daysSinceLastActivity) : '',
     ].filter(Boolean).join(' ');
 }
@@ -208,18 +208,23 @@ function filteredFollowupClients() {
 }
 
 function followupRowHTML(c) {
+    const code = esc(c.clientCode);
     return `
-        <tr data-client="${esc(c.clientCode)}">
+        <tr data-client="${code}">
-            <td><code>${esc(c.clientCode)}</code></td>
+            <td><code>${code}</code></td>
             <td>${esc(c.coachUsername)}</td>
             <td>${esc(c.lastQuestionnaireName || '—')}</td>
             <td>${esc(c.lastCompletedAt || '—')}</td>
-            <td>${esc(c.lastActivityAt || '—')}</td>
             <td>${c.daysSinceLastActivity != null ? c.daysSinceLastActivity : '—'}</td>
-            <td>
+            <td class="followup-note-cell">
-                <textarea class="followup-note-input" rows="2" data-client="${esc(c.clientCode)}"
+                <textarea class="followup-note-input" rows="2" data-client="${code}"
                     placeholder="Follow-up note…">${esc(c.note || '')}</textarea>
-                <button type="button" class="btn btn-sm save-note-btn" data-client="${esc(c.clientCode)}">Save</button>
+                <div class="followup-note-actions">
+                    <button type="button" class="btn btn-sm btn-primary save-note-btn" data-client="${code}">Save note</button>
+                </div>
+            </td>
+            <td class="followup-actions-cell">
+                ${clientTableActionsHTML({ clientCode: code, archived: false, showDelete: false })}
             </td>
         </tr>`;
 }
@@ -262,6 +267,17 @@ function renderFollowupTableBody() {
             saveNote(btn.dataset.client, ta);
         });
     });
+
+    body.querySelectorAll('.archive-client-btn').forEach(btn => {
+        btn.addEventListener('click', () => archiveFromFollowup(btn.dataset.code));
+    });
+}
+
+async function archiveFromFollowup(clientCode) {
+    const ok = await confirmAndPatchClientArchive(clientCode, true);
+    if (!ok) return;
+    staleClients = staleClients.filter(c => c.clientCode !== clientCode);
+    renderFollowupTableBody();
 }
 
 async function saveNote(clientCode, ta) {